FMS Virtual Assistant

Your Operations,
Handled with
Precision.

C-level support, travel planning, event coordination, and property management — delivered remotely by a professional who knows what elite support truly looks like.

Book a Discovery Call View Services

Fiona Mary-Jane Swartbooi

Virtual Assistant & Operations Specialist

With a background spanning C-level executive support, personal assistance, administration, and facilities coordination, Fiona brings enterprise-grade professionalism to every engagement — remotely and reliably.

Executive Support Travel Planning Event Planning Property Management C-Level PA Facilities

Precision Every detail matters

Structure Systems that scale

Support Always one step ahead

Services

Four Areas of
Expert Support

Every service is tailored to your specific needs and delivered with the same standard of excellence you'd expect from a senior in-house professional — without the overhead.

01 /

🏢

Executive Support

Comprehensive C-level and executive assistance that keeps you focused on leadership while I handle the operational detail. Delivered with discretion, accuracy, and professionalism.

Calendar, diary & meeting management
Email triage & correspondence drafting
Board prep, reports & presentations
Stakeholder & client communications
Expense tracking & reporting

02 /

✈️

Travel Planning

Seamless, fully-managed travel arrangements for busy professionals. Every detail is researched, booked, and documented so you arrive prepared and completely stress-free.

Flights, accommodation & transfers
Full itinerary creation & documentation
Visa & travel requirement research
Restaurant & experience reservations
Real-time travel support & changes

03 /

🎯

Event Planning

From intimate corporate dinners to large-scale conferences, I manage every moving part of your event — concept to close. Meticulous logistics, seamless coordination, calm execution.

Venue research & booking coordination
Vendor sourcing & management
Guest list, invitations & RSVPs
Run-of-show & day-of logistics
Post-event reporting & follow-ups

04 /

🏡

Property Management Support

Remote administrative and coordination support for property owners. Keeping your properties organised, tenants managed, and paperwork in order — without the overwhelm.

Tenant communication & correspondence
Maintenance scheduling & contractor follow-up
Lease admin & document management
Inspection scheduling & reporting
Expense tracking & invoice processing

Fiona M. Swartbooi

VA & Operations Specialist

🎯

Detail-Oriented by Nature

Nothing is too small to get right. Every task receives full attention.

🤝

Trusted with Confidentiality

Discretion is non-negotiable — always handled with professionalism.

⚡

Proactive, Not Reactive

Anticipating needs before they become problems is how I work.

About Fiona

Refined by Experience.
Defined by Results.

I'm Fiona Mary-Jane Swartbooi — the founder and sole specialist behind FMS Virtual Assistant. My career has been shaped by years of hands-on experience supporting C-suite executives, coordinating facilities, and managing the complex, fast-moving operations that happen behind the scenes of every successful organisation.

I didn't start FMS to offer generic admin help. I started it to bring real, corporate-grade operational expertise to clients who deserve better — delivered remotely, reliably, and always with a personal touch.

"I bring the skills of a senior in-house professional — available to you, on your terms, without the overhead."

C-Level PA

Supported senior executives with sensitive, high-stakes responsibilities

Personal Assistant

Managed personal and professional affairs with seamless discretion

Administration

Full-spectrum office and business admin across multiple industries

Facilities Coordinator

Managed physical spaces, contractors, and operational logistics

How It Works

Simple, Structured
Onboarding

Getting started with FMS is straightforward. From our first conversation to your first deliverable, expect clarity, structure, and zero guesswork.

Discovery Call

A focused conversation to understand your needs, pain points, and what excellent support looks like for you.

Custom Proposal

A tailored proposal with clear scope, deliverables, and transparent pricing — no surprises.

Onboarding

Tools, preferences, and communication protocols set up. You're supported from day one.

Ongoing Partnership

Consistent, proactive support that evolves with your business. Regular check-ins keep us aligned.

Having someone who anticipates what I need before I even ask is rare. FMS Virtual Assistant brought that level of professionalism to my business from day one — organised, discreet, and genuinely invested in my success.

— M. Dlamini

Managing Director, Cape Town

Get in Touch

Let's Build
Something Great

Whether you're a busy executive who needs a reliable right hand, a business owner drowning in logistics, or a property owner needing administrative order — FMS is ready to support you.

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Free 30-minute discovery call

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No lock-in contracts to start

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Tailored to your exact needs

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Fully remote, fully professional